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Registration & Fees


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Registration & Fees


Phenome 2018 Pricing

To take advantage of early bird rates, register by November 13, 2017!

Registration Type Early Rate
(until November 13)    
Standard Rate
(November 14 - January 8)   
  On Site Rate
(January 9 - February 14)  
Universities & Non-Profit
and Government    
$695 $795 $895
Industry &
Commercial
$875 $975 $1,075
Students (Pre-PhD) $525 $525 $525
 

Includes:

 
  • Access to plenary lectures, concurrent sessions and poster sessions
  • Free Wi-Fi in guestrooms and in the meeting rooms
  • Opening reception (Friday night)
  • All day coffee during the main meeting 
  • 3 Breakfasts
  • 3 Lunches
  • Conference mobile app

Additional Items: 

  • Digital Phenotyping Workshop (Feb 13 2:30pm - Feb 14 4:00pm) $75
  • Closing Party $50
  • Closing Party (Students) $25
  • Phenome Hackathon 

Funding for travel awards is not currently available.  However, the Phenome 2018 organizing committee is seeking funding from both U.S. government agencies and corporate sponsors. 
 

 

CANCELLATION POLICY

Requests for refunds will be honored only if received in writing to registration@conferencemanagers.com on or before January 15, 2018.  A $50 processing fee will apply to all cancelled registrations. There will be no refunds or requests received after the deadline.  There are no refunds for no-shows and on site registrations.

International Visitors


International Visitors


Below are the resources you need to help make your travel and meeting experience as convenient as possible.

Apply Early For Your Visa!

Advance travel planning and early application are important, since visa applications are now subject to greater degree of scrutiny that in the past. Applying for a visa can be lengthy process. We recommend that you begin the application process 4 to 5 months before your scheduled departure date. It is very important to start this process early!

For the most current requirements and those specific to your situation, please check with your local U.S. consulate or embassy or the U.S. Department of State Visa Services Information.

Letter of Invitation

Phenome 2018 offers assistance should you need a letter of invitation to facilitate the visa application, process, or obtain authorization for your attendance to the conference. Please request a letter of invitation as soon as possible. We recommend that this is done 4-6 months in advance. According to the U.S. State Department, an electronic letter should be acceptable for visa purposes. In the rare case where the U.S. Embassy to which you are submitting your visa insists on a hard copy letter, we can mail you a copy of the letter. If you require additional assistance obtaining a visa, please email (add email here)

Interviews

Some, but not all visa applicants must have an interview. Attendees from some countries, such as Mexico,  must schedule an interview with their local U.S. Embassy or Consulate.

It is advised that you provide the following information at your interview:

  • Your entire trip itinerary, including travel to any countries other than the United States. (If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.)

  • Proof of scientific status.

  • Letter of invitation

  • Evidence that you are intending to return to your country of residence.This includes items such as:

    • Family ties in current country of residence.

    • Property ownership.

    • A bank account.

    • An employment contract or statement from employer showing that position will continue after the dates of the meeting.

Some consulates may have backlogs in scheduling visa interviews so applicants should first contact the consulate to find out how long the wait is for an interview. More information is available at  Visa Wait Times – for Interview Appointments and Processing.

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Accommodations


Hilton Tucson Conquistador Golf & Tennis Resort
 

Accommodations


Hilton Tucson Conquistador Golf & Tennis Resort
 

Phenome 2018 Official Hotel and Conference Venue

 

Hilton Tucson Conquistador Golf & Tennis Resort
10000 North Oracle Road
Tucson, Arizona 85704 USA

 

Feel the stress melt away under the Arizona sun at Hilton Tucson Conquistador Golf & Tennis Resort. Spend the day on the golf course, poolside or at the spa. Lush desert terrain, tropical drinks and southwestern décor welcome your arrival to the foothills of the Santa Catalina Mountains. With suites offering private patios and balconies, a stunning view is never far.

NOTE: The resort fee is included in the room rate. Phenome 2018 attendees will be provided the following amenities during their stay on the resort:

Guest internet access; 2 bottles of water daily; fitness facilities/classes for 2; 1 hour putting/driving range; 2 hour bike rental daily for 2; 10% off spa services; 10% off General Store shop; local and toll-free calls.

 

Room reservations must be made on or before January 16, 2018 to ensure room availability. 

Invited Speakers: Do not register through this link; the organizers will register you separately. For questions related to housing, please email Teresa Myers at meetings@aspb.org